DAILY UPDATE #48 -- 5/21/2020
- NOTE: THERE WILL NOT BE A DAILY UPDATE ON FRIDAY, MAY 22 OR MONDAY, MAY 25 DUE TO THE NON-INSTRUCTION DAY AND THE MEMORIAL HOLIDAY. WE WILL RESUME THE DAILY UPDATE ON TUESDAY, MAY 26.
FRIDAY, MAY 22 IS A “NON-WORK DAY” FOR PRINCIPALS AND VICE PRINCIPALS. WHILE WE KNOW WORK IS OVERWHELMING RIGHT NOW, WE HOPE YOU WILL BE ABLE TO TAKE THE DAY OFF AND RELAX, MAKING IT A FOUR DAY WEEKEND. FOR 10-MONTH FOOD SERVICES SUPERVISORS AND AREA SUPERVISORS, IF YOU ARE SCHEDULED TO WORK ON THIS “NON-WORK DAY” YOU WILL BE PAID FOR THIS DAY AS IT IS DURING YOUR OFF CALENDAR TIME. 12-MONTH EMPLOYEES – THIS IS A SCHEDULED WORKDAY FOR YOU. PLEASE REVIEW YOUR WORK CALENDAR ON THE DISTRICT EMPLOYEE PORTAL IF YOU ARE UNCLEAR IF MAY 22 IS A WORKDAY FOR YOU. MONDAY, MAY 25 IS MEMORIAL DAY AND A HOLIDAY FOR ALL. AASD HOPES ALL MEMBERS ENJOY THE WEEKEND WITH FAMILIES AND HAVE SOME WELL-DESERVED DOWN TIME.
- AASD OFFICE CLOSURE
AASD will be sending out a Daily Update, Monday-Friday, throughout the school closure period. The Weekly Update will continue as usual on Thursdays with the typical news and information for AASD members. The AASD Office will remain closed during the period of time the schools/district are closed. AASD staff will be working remotely and can be reached at the contact information at the end of this Update.
AASD has created a Google Form for AASD Members to report issues, questions or concerns regarding work-related issues and the COVID-19 virus. Any issues, questions or concerns submitted via the Google form will be shared daily with the District. AASD will then share the answers to issues, questions or concerns submitted as those answers are received from the district. You may also share your gratitude for another AASD member, district personnel, etc. via the same link.
The link to share issues/questions/concerns/gratitude is:
Please do not share this link outside of AASD membership (classified and certificated management/supervisors). The link will be active until this crisis is over. PLEASE CHECK THE DISTRICT’S WEBSITE TO ENSURE YOUR ISSUE/QUESTION/ CONCERN HAS NOT ALREADY BEEN ADDRESSED THERE.
NOTE: All previous AASD Daily Updates and Weekly Updates are located on the AASD Website www.aasdcs.org if you need to refer back to them for information.
- Q and A (Thursday, May 21, 2020) (Questions were submitted by AASD members; the answers are from the District. AASD publishes the answers as they are received from the District.)
Q -- What if I am asked to do something that I morally disagree with? Do I have the ability to decline an assignment or task?
A – (Answer provided by AASD) If any AASD member is ever asked to do something they morally disagree with doing, please immediately contact AASD Executive Director, Donis Coronel, for guidance and support.
Q -- How come the teachers got to decide what level of instruction and technical confidence they had-Level 1, 2 or 3 but as an administrator I’m expected to be at a level 3 right off the bat? I’m expected to do more, differently, still trying to be home with my kids and no more technical skill then some of my teachers? How come we weren’t given an option of where we were going to start and grow from? How is it that teachers can’t be evaluated on what they are doing yet my attendance is being tracked, what the students are doing is being tracked, parent complaints are being tracked now by the area superintendents. I’m now to create a graduation with no guidance, I’m supposed to ensure grades are accurate for classes I can’t watch, make sure all the kids are participating and that we are communicating with families that are clearly checked out. Doesn’t seem equitable or fair to administrators.
A – (Answer provided by the District) As Area Superintendents, we are in partnership with you. We are your thought partners. Please know that you are not alone in this work. Perfection is not the expectation; our approach to all learning is to grow together. We are here to work with you in problem solving a response or to access necessary resources that are needed to support Distance Learning. Please know, we are not tracking data for an evaluative purpose. We are gathering information to ensure the welfare of all in this unprecedented time.
Q – I am concerned that different area superintendents are giving different direction within the clusters regarding attendance. They should all be on the same page and we should all be getting the same direction.
A – (Answer provided by the District) Please refer to the Educator’s Guidelines which included a section on how to track student participation in PowerSchool. This is the District's official policy on attendance.
Q -- What is the direction on 4-year-olds and TK? When can we expect direction?
A – (Answer provided by the District) The 4/TK plan has not changed since presented to principals in February. There are discussions that are occurring right now regarding ECSE students; principals will be provided that information as soon as it is ready.
Q -- What district guidance is available for how students and staff can retrieve personal items from classrooms, PE lockers? I see "return of materials" guidance from Mitzi Merino that AASD sent out 5/13/20 (THANK YOU). That guidance mentions 5th grade only. It mentions students returning materials "to" schools. I don't see guidance on return of student personal items "from" a school to students. If we don't know yet, great, I'll let the charter schools that use our facilities know that we don't have guidance yet, and to hang on until we get it. One school asked, O'Farrell Charter, of the 20 charters that use our sites under Facilities License Agreements managed by my department.
A – (Answer provided by the District) This guidance is in process. We will make sure it gets to the program manager who submitted this question (Regina Regas)
Q -- At the Secondary Ops meeting we were informed that PPE (specifically we need gloves) would be provided for textbook return. Who do we contact to make sure we have these items by next week?
A – (Answer provided by the District) Those items will be provided by the District when we prepare for the dates. You would work with your POS/BSS to obtain the items for the site.
Q -- Secondary principals were provided with guidelines for the collection and distribution of materials for 8th & 12th grade students last week. We were then provided with guidelines for graduation (not promotion) and told to submit our plans to our Area Superintendent. I sent my plans on Monday and was told late in the afternoon Tuesday that new guidelines will be coming out later this week. I am beyond frustrated with very late and ever-changing guidelines.
A – (Answer provided by the District) Thank you for your feedback. It was shared with the executive team.
Q – What is going to happen with classified staff (or central office certificated staff) that earn vacation that have or will have over 328 hours of vacation accumulated by the August deadline? Am I responsible for ensuring that they take vacation days? Will the site be responsible for any payouts?
A – (Answer provided by AASD) AASD has been in conversation for weeks with the District about the 328 hour cap. Current policy is that members are paid out for any vacation hours over 328 in August. That has not changed at this time. Please do not require staff to take vacation hours during the closures. AASD and the other unions are in continued conversations with the District regarding the vacation cap. Absent any other sort of agreement, there is already policy in place for the payoff. We understand that could affect site budgets and we are hopeful the District will cover those charges. More information to come.
Q – I am a classified manager or supervisor and I didn’t take my 2019-20 floating holiday prior to the school closure. What now?
A – (Answer provided by AASD) If you did not take your floating holiday prior to the March 16 closure, there are two things you could currently do. If you wish to have a “day off” between now and June 30, you could take a floating holiday. If you do not want to do that, you could have your timekeeper change another type of leave you used between September 9, 2019 and March 13, 2020 from sick leave, personal necessity or vacation to Floating Holiday instead of that leave. If the date you are proposing to change was less than three months ago, the timekeeper can make that change. If it is prior to that, then your timekeeper will need to work with the Payroll Specialist to make that change. AASD continues to have conversations with the District regarding the Floating Holiday, but at this time there has been no other resolution.
The following question was submitted to the District from an AASD Member in Good Standing. The District’s response is that they do not have enough specific information to properly address the issue or answer the question. If you submitted this question and would like to re-submit with “specific” examples, then the District can answer the question.
Q – There is still different information on what is allowed and what isn’t from each of the areas/clusters. How come the area superintendents are not on the same page? How is there not a universal game plan for what is approved and what isn’t? Why are some clusters allowed to do things that other clusters are not? Where is the communication in leadership? If this was happening with schools in the same cluster (lack of cohesion or communication or work around a central goal) we would have been brought in to find out why we weren’t team players and why we weren’t all doing the same thing. We ask this question repeatedly and it is never directly answered by the district.
A – (Answer provided by AASD) The District does not have enough specific information to answer this question.
- SPECIAL GRATITUDE
If an AASD member has a department or individual that deserves special recognition during this time of crisis, please use the link above for reporting issues/questions/ concerns/gratitude to show your gratitude for the department or individual. AASD will publish that special thanks in our next Daily Update.
From AASD Member in Good Standing Claudia Jordan – “I want to acknowledge my Action Team Leader, Nicola Labas, from Logan/Memorial, who has not only been working on opening up her own school but assisting principals with the day to day questions during school closure. She is available, supportive, kind and a great colleague to have in my corner.”
An AASD Member in Good Standing sends a big thank you to Mann Vice Principal, Mary Mwereru, for using her Swahili language skills to call families from all over the Crawford Cluster to assure they have a device and are connected to distance learning. You are a wonderful asset to our Crawford Cluster!
From an AASD Member in Good Standing: “I just want to say that our SDUSD School Police force is AMAZING!!! They work so hard and do it in the name of our students. Every single one of our school police force members are amazing assets to our schools. We need more of them! Money well spent.”
From Tanya McMillin, Member in Good Standing. “Gratitude!!! A BIG thanks to HR staff – Rhonda Archard and Mary Wager for being super responsive and clearing up a mix up! You ladies ROCK!”
- DISTRICT COMMUNICATIONS
The following communications were sent to Principals on May 20:
UPDATED END OF YEAR PROCEDURES FOR ALL GRADE LEVELS
- Here are the revised procedures for ALL Grade-Level Collection of Educational Materials and Distribution of Personal Items.
- Pay close attention to the information in red as it outlines new procedures. Previously shared documents regarding 5th, 8th, and 12th grade collection & distribution is now replaced by this updated information.
- Introductory classes and open labs are coming soon. Learn more about grading, incident management or master schedule.
- For sessions and dates see Professional Learning
- As a reminder, users can also get assistance through the Powerschool handbooks and job aids’
POWERSCHOOL: TWO NEW FEATURES
- Starting Tuesday, May 26, 2020
- Multiple Languages: The PowerSchool Parent/Student Portal will have the option to display information in Spanish and Vietnamese.
- PowerSchool Mobile App: will be available to parents and students with iPhones/iOS, tablets, and Google/Android devices. Please note parents and students must have a Parent/Student Portal account to use the mobile app.
- For detailed information, please refer to the email sent today by IT to all Power School users.
LOW INCIDENCE/RELATED SERVICES EQUIPMENT UPDATE
- Students with a low incidence/related services equipment can keep their equipment to use if they are attending summer school/ESY
POWERSCHOOL SEMESTER 2 REPORT CARDS FOR SECONDARY SCHOOLS - REVISED
- IT received feedback about an email sent on May 19, the communication has been revised and will be resent.
- Schools are not expected to distribute printed report cards to students, but instead
- maintain final reported grades at each school site, to use as needed. For example, checking final report cards for accuracy.
- Coming soon……
June site access day for end-of-year clean up.
- OTHER NEWS
State schools boss: Expect masks, sanitizer, smaller classes (SD Union Tribune, May 20)
- DISTRICT WEBSITE
For your convenience, the District has created a list of Frequently Asked Questions. To access that list, click the link https://sites.google.com/sandi.net/covid19/staff-info
- AASD CONTACT INFORMATION DURING THE DISTRICT CLOSURE
Executive Director, Donis Coronel -- email@example.com 619-813-8792
Office Manager, Linda Crout-Hamel -- firstname.lastname@example.org 619-861-2701
Office Clerk, Jim Costello -- email@example.com
Please keep informed via the District’s website www.sandi.net, Daily Updates from AASD and via the AASD Website www.aasdcs.org.