DAILY UPDATE #144 -- 10/16/2020

  • Q and A (Thursday, October 15, 2020)
    Q:  Finance and HR seem to be aware of the fact that enrollment numbers are projected to rise as the school year continues and students return to campus. Evidence is the following statement included in the Fall Staffing Process 2020 document released on 10/9 (https://docs.google.com/document/d/1CwDdrF9iQXLExl4WVL-U3f4GouMKfLh6TlZKKLRoRwU/edit) - "Mild/ Moderate Special Education allocations have been specifically developed to ensure schools have FTE available for growth throughout the school year."  Why didn't HR apply this same logic to the general education allocation?
    A:  (Answer provided by the district)   We are only moving teachers to schools where the enrollment/caseloads have increased, this means a majority of teachers in excess will not have to leave their schools.  At this time, we only need to fill 23 positions.  While your allocation may reflect a loss, there are more people in excess than there are vacant positions- this means your staff will more than likely be able to stay at your site.
    Q:  The Principal Phase One Google Doc indicates new training for all staff for Phase One return, but it is not posted in Safe Schools link. Only the previous training "without students present" is posted. How are we to get everyone trained by 10/13 and it isn't even posted?
    A:  (Answer provided by the District)   In your web browser, go to:
    https://sandiegounified-ca.safeschools.com    Sign-in using your Employee ID and network password.

    The SafeSchools portal will automatically recognize your employee ID and password and take you directly to the Home Page.  Some users may need to complete the district’s Multi-Factor Authentication process.

    Upon logging in, you will immediately be taken to the Home page for access to My Assignments.  Select “Extra Trainings> View Library” and then the “Policy” tab.

    Teachers and staff accessing the site must complete the Employee Training for Accessing School Sites without Students on Campus Teacher and staff conducting health screenings must complete the SDUSD Daily Employee Training Procedures.

    Q:  Can we request that when circulars are posted, that they are listed in the Principal's Update? Yesterday, in the Principal's Update, we received information about the Great California Shake Out that was posted as a circular on October 8th. I did not see it and have not been checking the circular page, as I thought all information was being disseminated in the Principal's Update. It's helpful if we don't have multiple locations we have to check daily for district information.
    A:  (Answer provided by the district)  The purpose of the Principal's Update was not to hold all information such as circulars. Many sites have their ESA or administrative support check for circulars daily and advise the principal of ones that he/she needs to take action on.
    Q:  Has there been any directive on how to approach parent, student, teacher conferences for elementary teachers, in terms of hours of expected live teaching time and teachers allotment of time for conferences. I haven't seen anything on this yet and staff is asking.
    A:  (Answer provided by the district)   This information will be coming out today (10/16/20) and can be found in the Principal's Updates.

    Q:  Workload/Safety—Phase One Appointment Based Services without the support of office and nursing staff onsite is a huge workload issue. I don’t have support to greet families, do the intake for students and staff coming on site, take students to meet their designated educator, nor support to complete the checkout process including getting student back to meet the parent. There is no one else to designate as an admin designee. I don’t have the option to continue working from home like all staff but custodial do. This is a lot to do and sustain as one individual.  There are not enough staff on campus to safely implement Phase One. Any suggestions, options, help will be greatly appreciated.
    A:  (Answer provided by the district)    Please contact your area superintendent for any support needed regarding Phase One. If needed, your Area Superintendent can reach out to other departments to provide you support.

    The following communication was sent to principals on October 15:

    • Principals are receiving an increasing volume of media inquiries.
    • If you receive a media inquiry, please direct the reporter to the Communications Department.
    • Communications is responsible for working with the media to help tell our story in a way that does not significantly impact your ability to lead your school.  
    • If you would like to respond to the media inquiry, Communications is available to help and provide context.  
    • If you have any questions, please text, call or email Communications Director Maureen Magee at (619) 381-7930 or mmagee@sandi.net
    • At the board meeting this week, our board members unanimously approved a revised TK-12 Standards-Based Grading Policy: AR 5121.
    • The policy will be implemented over the next two years. 
    • To help sites understand the revisions, this Screencast and Timeline have been provided.
  • Elementary Ops Meeting - Reminder
    • October 19, 2020 at 11:30 to 12:30 p.m. Zoom information is included in the calendar invite.
    • Here is the Agenda in preparation for the meeting. 
  • Secondary Operations Meeting - Reminder
    • October 19, 2020 at 9:30-11:30 am. Zoom information is included in the calendar invite and agenda.
    • Here is the Agenda in preparation for the meeting. Contact Scott Giusti with questions.
    Schools shouldn’t reopen without adequate safeguards, California voters say (EdSource, October 16)
    Some schools have no teachers willing to return for phase one reopening (VOSD, October 16)


    The hotline established with the District is available to AASD unit members and other management who are charged with enforcing the health and safety policies and procedures.  Call the hotline when you need immediate assistance when conflicts arise, clarification is needed, or decisions must be made regarding health and safety matters. 

    This hotline is for ALL AASD represented members, both classified and certificated.  The hotline phone number is
    (619) 981-0760.  The hotline is available on all District workdays, Monday through Friday, from 7:00 a.m. to 4:00 p.m.  In the rare event that a message must be left, all calls will be returned promptly, within the same day.
    If an AASD member has a department or individual that deserves special recognition during this time of crisis, please use the link below for reporting issues/questions/concerns/gratitude to show your gratitude for the department or individual.  AASD will publish that special thanks in our next Daily Update.

    AASD will be sending out a Daily Update, Monday-Friday, throughout the return to instruction/school reopening period.  The Weekly Update will continue as usual on Thursdays with the typical news and information for AASD members.  The AASD Office continues to remain closed.  AASD staff are working remotely and can be reached via the contact information at the end of this Update.

    AASD has created a Google Form for AASD Members to report issues, questions or concerns regarding work-related issues, COVID-19, return to instruction and school reopening.  AASD will provide answers to issues, questions or concerns submitted as answers become available.  You may also share your gratitude for another AASD member, district personnel, etc., via the same link.

    The link to share issues/questions/concerns/gratitude is:

    Please do not share this link outside of AASD membership (classified and certificated management/supervisors).  The link will be active until this crisis is over. 

    NOTE:  All previous AASD Daily Updates and Weekly Updates are located on the AASD Website www.aasdcs.org if you need to refer back to them for information.

    For your convenience, the District has created a list of Frequently Asked Questions.  To access that list, click the link https://sites.google.com/sandi.net/covid19/staff-info
    Executive Director, Donis Coronel -- donis@aasdcs.org   619-813-8792
    Office Manager, Linda Crout-Hamel -- 
    linda@aasdcs.org   619-861-2701
    Office Clerk, Jim Costello --
    Please keep informed via the District’s website www.sandi.net, Daily Updates from AASD and via the AASD Website www.aasdcs.org.


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