DAILY UPDATE #236 -- 4/05/2021
- NEW ITEMS
- SITE ADMINISTRATORS WHO WORKED OVER SPRING BREAK
This morning, AASD asked the district to disseminate information via the Principals Update regarding the process and information needed to submit timecards for any days worked during Spring Break. Watch for the information in the Principals Update this Wednesday.
- DISTRICT COMMUNICATIONS
The following communication was sent to principals on March 26, March 27, April 2 and April 5:
- FREQUENTLY ASKED QUESTIONS - APRIL 12 RETURN
- Greetings, principals - Happy Saturday and spring break. We apologize for this additional bit of information that is coming to you today, but we thought it would be best to get this to you as soon as we had the questions answered for your support and review. Please refer to this FAQ link for further information. Have a wonderful weekend and spring break.
- SUMMARY OF OTBS AGREEMENT FOR REMAINDER OF 2020-21 SCHOOL YEAR
- The District reached an agreement with the OTBS bargaining unit for the remaining phases of the 2020-21 school year. The agreement is consistent with the SDEA Agreement. Below are a few items to note that are specific to OTBS employees:
- SURVEY CLOSING DATE
- Our Instructional Model Form Survey will be closing today, March 26, 2021 at 11:59 p.m.
- Families that do not respond to the survey will be assigned to Online Learning. Families will communicate with school sites directly if they wish to adjust their selection.
- Schools can reach out to Crystal Anderson firstname.lastname@example.org to request any changes on existing parent responses and/or if they wish to change a family response.
- SPECIAL EDUCATION: VOLUNTARY MEETING FAQ AND RECORDING
- Please see the FAQ and recording from our site leaders supporting students who receive special education services from our March 24th meeting.
- SPECIAL EDUCATION UPDATE
- We have updated our resources landing page with the new Phase 1 and Phase 2 documents. We will continue to update this resource.
- ATTENDANCE PROCEDURES: HYBRID & ONLINE LEARNERS
- As we approach the reopening of our schools on April 12, 2021, sites will use the same attendance taking guidelines for daily attendance taking that was shared at the beginning of the school year:
- The H code will no longer be used to monitor onsite attendance.
- Students who DO NOT participate in live or synchronous learning should be marked absent.
- Students who DO NOT turn in assignments for that day should be marked absent.
- Educators can continue to use the 5-day window to make any needed adjustments.
- Families should follow the same attendance procedures as in previous years and must notify the attendance office when their child is not able to participate in onsite or online learning for any given school day.
- FOR ONSITE LEARNERS ONLY:
- If a student is assigned to onsite learning and does NOT attend on their assigned day, they should be marked absent for that day before 12 noon. Auto-calls are sent out each afternoon to alert families that their child was marked absent for that day.
- If the student did not attend onsite learning but DID attend a Zoom session or turned in asynchronous assignments for that day, the attendance code should be changed within the 5-day window to accurately reflect their participation.
- Onsite students who are chronically absent on their assigned onsite days should be contacted by the attendance office to verify if they would like to remain in onsite learning or transition back to online learning only.
- If an onsite student must transition back to online learning due to being quarantined, the teacher will be notified and the student should NOT be marked absent on those days if they participate in Zoom sessions or asynchronous assignments.
- IT UPDATES
- Please read the following updates from IT which includes support hours and locations during and after Spring Break, student device exchanges and IT support.
- MITIGATION AND MONITORING CERTIFICATION PROCESS
- As you are getting ready for the return of your students, you may reach out to your peers if you would like feedback or input on your classroom set ups, etc.
- PPO Response Liaisons and Custodial Services Supervisors have visited your sites and also provided input.
- The PPO Response Liaisons will be scheduling a visit with your POS/BSS to do a walk through beginning 4/5/21, and once the walk-through is complete the certificate will be issued to you from PPO.
- For any operational questions or concerns, please feel free to call the Operations Principal Priority Phone Line - (858) 634-4058, email Maintenance Services at email@example.com, or visit the Operations Resources for Administrators website which is also found on the Staff Portal/PPO page and includes a variety of operational reopening information including signs, PPE, and other helpful documents.
- SECURING EXCESS DESKS
- As sites arrange their classrooms to align with physical distancing requirements many desks and tables that held two students can now only hold one. This creates a furniture shortage that the district is trying to respond to. We need your help in three ways:
- If you have any excess desks we need them to help at other sites. Please let us know. We will arrange to pick them up and will return them to you, when we are out of this crisis.
- Scour your site for available furniture before asking for additional furniture. Look in storage areas for unused desks. Find and return desks and tables that are currently being used as printer stands or bookshelves and the like. You will be amazed at how many unused desks you find across your campus.
- Some sites have found creative ways to support students like the students using yoga mats and lap desks on the floor, freeing up desks and tables for use in other classrooms.
- For more information or to offer desks to share with your fellow sites, please contact Drew Rowlands – firstname.lastname@example.org.
- NEWS RELEASE REGARDING SPRING BREAK
- REOPENING BUDGET FOR FRONT OFFICE PERSONNEL
- Budget has been loaded at each site in resource 32101 to support hourly costs of reopening for front office personnel.
- Here is a table with an overview of funding sources added at sites to keep track of various budgets:
Approved Uses: Classroom support payroll charges. For example, VT or classified personnel who run a learning lab, a Friday classroom, additional classrooms in overflow spaces (i.e. library, the 6th hour of the day when its supervision (i.e. not tutoring).
Spending Cap: No
Approved Uses: Tutoring and athletic supervision for high schools.
Spending Cap: Yes. Budget loaded at each site.*
Approved Uses: Re-opening supply budget.
Spending Cap: $1,500*
Approved Uses: Non-classroom hourly costs of reopening for classified personnel (i.e. staff working over spring break).
Spending Cap: Yes. Budget loaded at each site.*
- If you have a unique situation at your site where more funds are required, connect with your Area Superintendent.
- UPDATE ON PRIMETIME, CHILD-CARE FEE BASED & LEARNING LABS
- For PrimeTime participating schools (during the sixth hour of the school day), principals may explore the following options with their PrimeTime Program Leader:
- Request extending PrimeTime services for PrimeTime eligible students;
- Request PrimeTime staff to supervise students during the sixth hour as staff is available;
- No program changes to PrimeTime onsite services.
- Supports for each site will be based on the needs of each school site and the availability of program staff.
- Learning Labs
- Learning Labs may also be available on Fridays, as PrimeTime staff is available. If you desire to have a Learning Lab at your school, you may connect with PrimeTime staff.
- Licensed Fee-Based ChildCare
- Licensed Fee-Based Childcare Programs will begin offering services onsite after the instructional school day. These organizations will work closely with school leaders to coordinate services that may be offered after the instructional day and on the fifth day.
- For additional questions and/or support, you may contact Operation Specialist for Extended Learning Programs (ELO) Christiane Trout-McPhee email@example.com.
- E3 GROWTH AND DEVELOPMENT SYSTEM
- In an effort to be responsive to transition with Phase 2:
- Zoom trainings for the Educator Check-In Session have been modified.
- A pre-recorded Screencastify of the Educator Check-In Session will be provided on 4/7/21.
- Office Hours have also been adjusted to 3-4 every Tuesday Zoom ID: 361 289 6400.
- For further questions, please reach out to us at E3@sandi.net or firstname.lastname@example.org.
- NEW GUIDANCE ON MEASURING CLASSROOM CAPACITY FOR APRIL 12th OPENING
- As you know there has been some confusion around the interpretation of the tentative agreement, as it relates to use of 5-ft. physical distancing to determine classroom capacity. When interpreting the 5-ft. distancing language, we have seen many variations in understanding. Additionally, there have been many conversations regarding the limitations that present themselves due to room configurations and desk types and sizes. It is critical that we move forward both collectively and responsibly for a successful April 12th return to on-site instruction.
- Originally, the district’s interpretation of 5-ft. was determined by measuring from the center of the seat to the center of the seat, also known as ‘nose-to-nose’. Many of us have been measuring seat distancing based on this interpretation. Members of the district team and SDEA have met to develop updated information on the standard we will use to measure 5 ft. distancing to determine classroom capacity.
- If educators at your site are concerned about their classroom capacity and classroom arrangements please work with them to design their space using the following updated guidance (if educators at your site do not have concerns then there is no action needed):
- 5-ft. distance between students should be measured edge of seat to edge of seat to determine classroom capacity (classroom capacity = number of students who safely fit in the classroom).
- Once you have determined maximum capacity you may arrange student seating in a manner that makes sense for teaching and learning, including the use of alternative seating. Sites may work with PPO to explore options for procuring alternative furniture.
- SDEA and our district team are in agreement that 4-foot round tables may seat 2 students so long as the 5-ft. distancing criteria is used to determine classroom capacity.
- We would like to apologize for any inconvenience our interpretations or directions may have caused you. It is our hope that this new guidance will help as you collaborate with your educators to prepare classrooms for the safe return to onsite learning. If this new guidance will cause a major shift or cause you to alter your instructional model, please be sure to check in with your area superintendent. Area Superintendents can be thought partners alongside you as you work together to determine the best path forward.
- SAMPLE COMMUNICATION FOR PARENTS/FAMILIES FOR APRIL 12 REOPENING nbsp;
- As you know our families are waiting with anticipation for communication from their child’s school which included details about our April 12th reopening.
- If you have not done so already, we would like for you to please be sure to send out communication to families by Tuesday, April 6th. To support you with this communication, we are providing this sample communication.
- Please feel free to customize the message to reflect your school’s schedule and other site specific details.
- Translated versions will be forthcoming.
- INSTRUCTIONAL TECHNOLOGY UPDATE
- As students prepare to return to school, review the following videos:
- Zoom Rooms Supported by the Instructional Technology Department
- FOOD SERVICES: FOOD BOXES AT SELECT CURBSIDE GRAB N’ GO MEAL LOCATIONS
- Extra grocery items available (while supplies last) at select schools on a rotating basis. Check the schedule for grocery distributions for next week - Grocery Item Schedule for Week of 4/5-4/9
- Please share with your families.
- The following communication was sent from Custodial Operations to BSS’ and POS’:
I personally want to thank everyone involved in our meetings last week. The input and questions you provided were much appreciated, and will help in moving forward to ensure that our campuses are ready for the reopening. A special thank you to the Custodial Services Supervisors for facilitating the meetings! Since our last meetings, changes have occurred and some adjustments are already needed. I anticipate more changes will be coming, but here are the latest:
Physical distancing (furniture)-4 foot round tables will accommodate two students per table, and the 5 foot minimum distance from chair to chair is measured from center to center.
Sites are allowed to stagger start times as determined by site administrators.
ADA hand washing-Students should use sinks in restrooms that are ADA compliant.
Students eating meals outside in designated areas, the preferred physical distance is 6 feet.
Outside play structures are not required to be cleaned. Students should wash or sanitize their hands before and after use.
One CO2 monitor will be placed at each site for measuring purposes.
Large indoor spaces (auditoriums, gyms, MPR’s) do not require air purifiers. Running ventilation and/or leaving doors and windows open should be sufficient for proper air exchanges.
Primetime is scheduled to return to campuses on April 12th.
Rentals contracts are on-hold for now.
Subject: Custodial Update! (disinfectant training for teachers/staff)
The link below is the latest training recommendation from the safety office for the use of disinfectants (SOLSTA 710). If staff prefer not to use 710 and/or go through the training. SOLSTA 243 (available from CSS) can be used as a sanitizer and it does not require the IPM annual training. With the link below each person will have to set-up an account and then select training then available courses and lastly select Basic IPM for classrooms and office environment. Please provide this information to your administrator for management and distribution to teachers. After completing the course there is an option for certificate print out. If you or your staff have completed the previous training offered on July 6, 2020 for custodial, retraining is not required at this time.
Custodial Operations Program Supervisor
San Diego Unified School District
Physical Plant Operations
Telephone: (858) 627-7148
Cell: (619) 273-9076
Fax: (858) 496-1737
- HOTLINE FOR AASD MEMBERS – THIS WILL BECOME IMPORTANT AS STAFF RETURNS TO CAMPUS AND STUDENTS RETURN ON APRIL 12
The hotline AASD negotiated with the District is available to all AASD unit members (classified and certificated) who are charged with enforcing the health and safety policies and procedures at the school site. Call the hotline when you need immediate assistance when conflicts arise, clarification is needed, or decisions must be made regarding health and safety matters. Once we have staff and students back on campus, issues may arise where site AASD members don’t have direction or an answer. Call the hotline for help! Put the hotline number in your cell phone so you have it when needed.
This hotline is for ALL AASD represented members, both classified and certificated. The hotline phone number is (619) 981-0760. The hotline is available on all District workdays, Monday through Friday, from 7:00 a.m. to 4:00 p.m. In the rare event that a message must be left, all calls will be returned promptly, within the same day. The hotline is answered by our AASD member, Brian Kenworthy, Operations Specialist who has access to materials and district leadership as necessary.
- SPECIAL GRATITUDE
If an AASD member has a department or individual that deserves special recognition during this time of crisis, please use the link below for reporting issues/questions/concerns/gratitude to show your gratitude for the department or individual. AASD will publish that special thanks in our next Daily Update.
- AASD OFFICE CLOSURE
AASD will be sending out a Daily Update, Monday-Friday, throughout the return to instruction/school reopening period. The Weekly Update will continue as usual on Thursdays with the typical news and information for AASD members. The AASD Office continues to remain closed. AASD staff are working remotely and can be reached via the contact information at the end of this Update.
AASD has created a Google Form for AASD Members to report issues, questions or concerns regarding work-related issues, COVID-19, return to instruction and school reopening. AASD will provide answers to issues, questions or concerns submitted as answers become available. You may also share your gratitude for another AASD member, district personnel, etc., via the same link.
The link to share issues/questions/concerns/gratitude is:
Please do not share this link outside of AASD membership (classified and certificated management/supervisors). The link will be active until this crisis is over.
NOTE: All previous AASD Daily Updates and Weekly Updates are located on the AASD Website www.aasdcs.org if you need to refer back to them for information.
- DISTRICT WEBSITE
For your convenience, the District has created a list of Frequently Asked Questions. To access that list, click the link https://sites.google.com/sandi.net/covid19/staff-info
- AASD CONTACT INFORMATION
Executive Director, Donis Coronel -- email@example.com 619-813-8792
Office Manager, Linda Crout-Hamel -- firstname.lastname@example.org 619-861-2701
Office Clerk, Jim Costello -- email@example.com
Please keep informed via the District’s website www.sandi.net, Daily Updates from AASD and via the AASD Website www.aasdcs.org.