DAILY UPDATE #262 -- 5/25/2021
 

  • NEW ITEMS
     
  • DISTRICT COMMUNICATION
     
    The following communication was sent to principals on May 21:
     
  • 2021-2022 ENROLLMENT FORM
    • We have developed a clear and consistent process for communicating with families about the 2021-2022 enrollment information.
    • We are asking site leaders to send the enrollment message starting today, Friday, May 21st. 
    • The communication message has been carefully crafted to reflect our current planning and content should not be altered.  
      • On the survey, you may ONLY:  Add School Name/Logo and/or adjust grades for your school.
      • It is important that the questions and the content remain consistent.
    • Please follow the steps outlined in the first section of this document.  
       
  • ATTENDANCE CODE IN POWERSCHOOL - REMINDER
    • The Present Online (PO) code in PowerSchool Attendance is for students who are enrolled in the onsite hybrid model and participated through Zoom for that specific day.
      • On Fridays, if teachers provide an online check in, the PO code should be used. 
    • Please see attendance procedures included here. 
    • For attendance related questions, contact Pupil Accounting Department at dslieff@sandi.net. 
       
  • POWERSCHOOL IEP: MONITORING OVERDUE EVENTS
    • This is a reminder to site leaders to review overdue events on a monthly basis.
      • Site leaders can add the ‘Over Due IEP Dates by Location’ report to the ‘My Homepage’ to view overdue IEPs at a site and by case manager at a site.  
    • To access the report: Overdue IEP dates by Location Report for Admin.
       
  • DEMI ASSESSMENT UPDATE
    • Over 43,000 students have taken or are currently taking the DEMI assessment.
    • The DEMI Assessment window has been extended to May 28th.
    • If you know a student completed the DEMI, but they’re not showing up in our Illuminate Reports, those students may not have correctly closed their assessment. 
    • Please review this short video or read these instructions to ensure those student assessments are correctly closed.  
       
  • EXTRA GROCERY FOOD DISTRIBUTION FOR 5/24-5/28
    • Extra grocery items will be available (while supplies last) at our 19 curbside meal locations on a rotating basis. Grocery giveaway range from Food Bank Food Drives, USDA meal boxes, and fresh produce bags.
    • All curbside meal pick-up locations will be closed on Friday, May 28 and Monday, May 31 for Memorial Day.     
      • Additional meals to make up for these closed days will be included in meal bags throughout the weeks before and after the closure
    • Please share this information with your school families: Grocery Item Schedule for Week of 5/24-5/28.
       
  • SUMMER PROGRAMS
    Voluntary Summer Host Site Office Hours (Support - Q&A) 
    • Please join us to learn more about the Summer Enrichment opportunities and for Q&A on Summer Experience (academic day program) via Zoom (ID: 8510 260 6115):
      • May 24th - 8:00 to 9:00 a.m. and 12:00 to 1:00 p.m.
      • May 27th - 8:00 to 9:00 a.m. and 12:00 to 1:00 p.m.
         
  • ELEMENTARY UPDATES
    SchoolCash Accounting Password and Next Steps for ESAs
    • The account balances from QuickBooks as of April 30, 2021, have been transferred to SchoolCash. Please review the next steps here and share this document with your ESA.  
       
  • SECONDARY UPDATES
    Graduation Ceremony Schedule
  • The following communication was sent to principals on May 24:
     
  • FRIDAY, MAY 28th  NON- INSTRUCTIONAL DAY
    •  This Friday, May 28th all schools will be closed. It is a non-instructional day.  
       
  • 2021-2022 ENROLLMENT FORM
    • If you sent the Enrollment Letter and survey to families, please check to see if you are receiving responses. 
      • We noticed that some leaders copied and pasted the letter as is without making a copy of the survey link to share and therefore parents are unable to access the survey to complete. 
    • If you forgot to make a copy of the survey to customize (School Name/Logo and Grade level), please resend the survey to your families. 
    • Please follow the steps outlined in the first section of this document. 
       
  • COMMUNITY SCHOOL 
    • Voluntary informational meeting on Community Schools is May 25th:
      • Schools with 70% or more students qualifying for F/R lunch can apply to be a Community School for the 2022-23 school year.
      • At the  meeting we will review what it means to be a Community School and the application process: Webinar link.
      • If principals have questions regarding Community Schools after the informational meeting, contact Nicole DeWitt or attend Zoom office hours available on May 27th from 2:00-2:30pm.
         
  • SUMMER PROGRAMS
  • Level Up SD - Community Partners
    • Now that our Community Partners have been approved to work with our students, we're doing our best to streamline the process for parents and school sites:
      • If your school was chosen to host a summer academic experience in the morning, your site is also a first choice to host a PrimeTime and/or Community Partner program in the afternoon.
      • Please make sure any previously planned site-based summer programs or activities that you know about that are NOT already in Facilitron get into the system today, if possible.
      • If sites are contacted by Facilities and Planning about Community Partner rentals, please respond promptly to ensure facilities are not overbooked. 
      • All outside community groups have been directed to go through Facilities and NOT the individual school sites.
         
  •  Voluntary Summer Host Site Office Hours (Support -Q&A) 
    • Please join us to learn more about the Summer Enrichment opportunities and for Q/A on Summer Experience (academic day program) via Zoom (ID: 8510 260 6115):
      • May 27th - 8:00 to 9:00 a.m. and 12:00 to 1:00 p.m.
         
  • SECONDARY UPDATES
  • AB 1012
    • The Admin Circular  AC 217 has been updated for the 2021–2022 school year.  AC 217 is a result of AB 1012 that requires paperwork to be done and kept in cumulative files for students who are requesting:
      • Assign Time Home (for grade 12 students ONLY).
      • A student chooses to repeat a course if the previous grade earned is a “C” or better in the original course attempt.
      • A shortened schedule is required due to IEP or 504 (must be documented in IEP or 504).
    • If you have questions, please contact Sharon Rubalcava srubalcava@sandi.net. 
       
  • Principal Certification of A-G List
    • As in previous years, principals are asked to review and certify their schools A-G list, which represent the accepted school courses on the UC Course Management Portal: 
    • Please email mcottrell@sandi.net with any questions about certifying the school ‘A-G’ list.
       
  • Q and A  (Tuesday, May 25, 2021)
    Q:  Summer Experience-Principals are getting requests for information and facilities to use for our sites to run their Level Up grant program. Principals have ZERO information and should not be in charge of coordinating yet another program. These programs want to run when no one is on campus except custodial. Who will be in charge of opening/closing gates, cleaning facilities used and securing campus if program runs past custodial summer hours.
    A:  (Answer provided by the District)  Principals are not expected to coordinate facility-usage or rentals for the Level Up grant program. We have communicated with the SD Foundation that usage of district facilities should go through our rentals office. We are working with the SD Foundation to get a comprehensive list of activities that will occur at our school sites so that summer school administrators are aware of activities happening outside the morning academic program. There is not an expectation for summer school administrators to supervise the SD Foundation "rentals" activities. Warm-hand off procedures will be established for each program and summer school administrators will be given this information for reference in case of emergencies. This information was also shared in the Monday, May 24th Principal Update.
     
  • OTHER NEWS
    CA will reopen fully June 15 (SD Union Tribune, May 21)
    https://www.sandiegouniontribune.com/business/biotech/story/2021-05-21/california-will-reopen-fully-june-15-state-officials-confirm
     
    Online home learning isn’t going away next year at SDUSD and other districts (SD Union Tribune, May 22)
    https://www.sandiegouniontribune.com/news/education/story/2021-05-22/online-home-learning-arent-going-away-next-school-year

     
  • REMINDERS
     
  • HOTLINE FOR AASD MEMBERS – A VALUABLE TOOL
    The hotline AASD negotiated with the District is available to all AASD unit members (classified and certificated) who are charged with enforcing the health and safety policies and procedures at the school site.  Call the hotline when you need immediate assistance when conflicts arise, clarification is needed, or decisions must be made regarding health and safety matters.  Once we have staff and students back on campus, issues may arise where site AASD members don’t have direction or an answer.  Call the hotline for help!  Put the hotline number in your cell phone so you have it when needed.

    This hotline is for ALL AASD represented members, both classified and certificated.  The hotline phone number is     (619) 981-0760.  The hotline is available on all District workdays, Monday through Friday, from 7:00 a.m. to 4:00 p.m.  In the rare event that a message must be left, all calls will be returned promptly, within the same day.  The hotline is answered by our AASD member, Brian Kenworthy, Operations Specialist who has access to materials and district leadership as necessary.
     
  • SPECIAL GRATITUDE
    If an AASD member has a department or individual that deserves special recognition during this time of crisis, please use the link below for reporting issues/questions/concerns/gratitude to show your gratitude for the department or individual.  AASD will publish that special thanks in our next Daily Update.
     
  • AASD OFFICE CLOSURE 
    AASD will be sending out a Daily Update, Tuesdays and Thursdays, throughout the return to instruction/school reopening period.  The Weekly Update will continue as usual on Thursdays with the typical news and information for AASD members.  The AASD Office continues to remain closed.  AASD staff are working remotely and can be reached via the contact information at the end of this Update.

    AASD has created a Google Form for AASD Members to report issues, questions or concerns regarding work-related issues, COVID-19, return to instruction and school reopening.  AASD will provide answers to issues, questions or concerns submitted as answers become available.  You may also share your gratitude for another AASD member, district personnel, etc., via the same link.

    The link to share issues/questions/concerns/gratitude is:
    https://docs.google.com/forms/d/e/1FAIpQLSeVSsqBQSHboCdgqbnpaucUY--DHKjosG8MAmRuCxawzB4blg/viewform?usp=sf_link
     
    Please do not share this link outside of AASD membership (classified and certificated management/supervisors).  The link will be active until this crisis is over. 
     
    NOTE:  All previous AASD Daily Updates and Weekly Updates are located on the AASD Website www.aasdcs.org if you need to refer back to them for information.
     
  • DISTRICT WEBSITE
    For your convenience, the District has created a list of Frequently Asked Questions.  To access that list, click the link https://sites.google.com/sandi.net/covid19/staff-info
     
  • AASD CONTACT INFORMATION
    Executive Director, Donis Coronel -- donis@aasdcs.org   619-813-8792
    Office Manager, Linda Crout-Hamel --     linda@aasdcs.org   619-861-2701
    Office Clerk, Jim Costello --     jim@aasdcs.org 
     
    Please keep informed via the District’s website www.sandi.net, Daily Updates from AASD and via the AASD Website www.aasdcs.org.
     

Contacts
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