AASD Weekly Update 11/16/2023

AASD Mileage Reimbursement

On October 9, it was shared that Classified and Certificated Managers (including Principals, APs, etc.) who are eligible for mileage reimbursement need to follow the reimbursement process in the PeopleSoft Handbook Travel & Expenses (pp. 53-57).

AASD members that are Dept./Site Approvers in PeopleSoft cannot submit AND approve their own mileage expense report; therefore, someone at the school site needs to submit the mileage on the AASD member’s behalf so the AASD member can then approve.

If you are an AASD member who already submitted mileage, you should:

Confirm that the 00003 resource was used and make the necessary corrections if it wasn’t.
See a one-time approval come through for the mileage you already submitted.
Know that future submissions will be returned to Accounts Payable if the AASD member is both the submitter and the approver.

Questions: Sherrie Shumaker

REMINDERS

AASD CONFERENCE ROOM. Need a place to hold a meeting? AASD has a conference room that can seat up to 25-30 people. We also have access to a second conference room in the hallway near our office that can seat up to 12 people. If you are interested in using either room, contact the AASD office to check availability. The room is available 8am to 5pm (unless booked). Usage prior to 8am or after 5pm would need to be worked out with the staff. To book our conference room, contact the office at 619-295-2118 or e-mail Donis Coronel (donis@unitedadmin.us) or Linda Crout-Hamel (linda@unitedadmin.us).
SAVE THE DATES. Mark your calendar now for the upcoming AASD events. More information will be forthcoming, but get these dates on your calendar now! Don’t miss out!

March 20, 2024, 7:00am-12noon – AASD/SDUSD Spring Conference, Marina Village
April 19, 2024, 6:00-10:00pm – AASD Casino Night Fundraiser for the Scholarship Fund, Marina Village
May 1, 2024, 4:00-7:00pm – AASD Membership Meeting, Location TBD - NOTE THE CHANGE OF DATE FROM MAY 2 TO MAY 1.
June 14, 2024, 5:00-9:30pm – AASD Summerfest Celebration, Marina Village
WANT TO BECOME MORE INVOLVED AT AASD? JOIN A COMMITTEE! AASD has committees and we want YOU! Please consider joining a committee. Become involved! Support YOUR union! Committees are listed below. If you are interested in joining a committee, please email Donis Coronel at donis@unitedadmin.us.

Finance Committee: Meets up to 4 times a year to develop a draft budget and monitor the finances of AASD. Chair is Gina Camacho-McGrath.

Legislative and Political Affairs Committee: Meets monthly to review and make recommendations regarding legislation that affects education and our schools/employees. The committee also interviews school board candidates and makes recommendations for endorsement to the AASD Board of Directors. The committee typically meets the 2^nd Monday of the month at 4:00 p.m. in person at the UASC/AASD office with an option to join the meeting via Zoom. Co-Chairs are Jesus Montana (interim) and Marci Lammey.

Member Relations Committee: Plans and supports the two large social events for members (Summerfest and the Winter Holiday Party) as well as provides support for any membership meetings. Responsible for the selection of AASD Distinguished Leaders annually. Coordinates the Homework Kits for UTK and Kinders at select schools. Responsible for other activities that support the membership. Typically meets monthly, the first Tuesday of the month from 3:30-5:00 PM in person with an option to join the meeting via Zoom. Co-Chairs are Susan Kent and Maria Moore-Flagg.

Professional Development Committee: Plans and coordinates the annual AASD/SDUSD Spring Conference each March. Also responsible for approving reimbursements to the Professional Growth Fund. Typically meets the first Wednesday of the month, as needed, 3:00-4:30 PM with an option to join the meeting via Zoom. Co-Chairs are Mario Garcia and Silvia Martinez.

Scholarship Committee: Plans an annual fundraising event (Casino Night). Coordinates the Scholarship Program including presentation of scholarships at school events. Meets monthly, as needed, typically the 4^th Monday of the Month from 3:30-5:00 PM in person with an option to join the meeting via Zoom. Co-Chairs are Veronica Ortega and Sharon Rubalcava.
AASD OFFICE
Office hours are 8:00 AM to 5:00 PM, Monday-Friday. We ask that you call the office before visiting to ensure that a staff member is in the office and not offsite at an appointment, running work-related errands, or at lunch. To check in before visiting, the office phone number is 619-295-2118.

The AASD Weekly Update will continue as usual on Thursdays with important news and information for AASD members.

MEMBERSHIP IN THE ASSOCIATION OF CALIFORNIA SCHOOL ADMINISTRATORS (ACSA).  ACSA is a statewide organization for school leaders, serving more than 17,000 California educators and administrators in 19 regions throughout California, each made up of local charters. ACSA’s Mission: The Association of California School Administrators is the driving force for an equitable, world-class education system, and the development and support of inspired educational leaders who meet the diverse needs of all California students. Visit ACSA's website at acsa.org for more information about this organization.

Deborah Burke is our Region 18 ACSA Membership Services Representative. She is local and your completed membership applications can be sent directly to her. By completing your application and signing it, then scanning and attaching it to an email to Deborah, you will expedite the processing of your application. If you have any questions about ACSA, cost, benefits, opportunities, etc., please reach out to Deborah at dburke@acsa.org or at (619) 504-3512.

The following types of ACSA membership are available, as applicable, to people in San Diego Unified/AASD. All memberships can be paid by payroll deduction, personal check, or Mastercard/VISA. The following are descriptions of each type of application.

SELECT UNION DISTRICT Membership: Click here for application.
$1/day ($30.42/month) for remainder of the current school year. Dues are prorated after July 1. Member may choose to be a Regular Member with full benefits or be a Consolidated Member, without legal support, but can contact advocates for limited consultation. Standard dues begin July 1 of their second year of membership.

ASSOCIATE Membership: (associate on cover – with Business Reply Mail cover)
$250/year and prorated for new members joining after July 1. Can be paid by check (full amount), Payroll deduction (3 equal installments of $83.33; not offered after September), or VISA/Mastercard (full payment).  Click here for application.

RETIRED Membership: (2 types)  Click here for application.
Emeritus Lifetime - $700 (a one-time fee). May be paid in (3 equal installments of $233.34 (not offered after September), via Master Card/VISA (full payment), or via a personal (full payment) check.
Full Regular - $125/year paid via a monthly deduction from member’s STRS pension via a payroll deduction, or Master Card/VISA (full payment), or a personal check (full payment).

If you wish to use ACSA's online application process to join, click here for the “Steps for Joining ACSA.”
DISCOUNT MOVIE TICKETS. AASD has both AMC and Regal Entertainment Group (Regal/Edwards/UA) movie passes available to members in good standing, affiliate and retired members. Regal tickets are $9.00 each. These passes have no expiration date and are unrestricted, so they can be used any time and for newly-released movies.

The AMC tickets are $10.50 each, have no expiration date, and do not have any restrictions. Contact AASD to purchase tickets or if you have any questions.

Placing and fulfilling an order can be done via phone, email, and U.S. mail. Please contact Linda Crout-Hamel linda@unitedadmin.us at the AASD Office if you are interested.
IMPORTANT - PERSONAL EMAIL ADDRESS. AASD communicates with members via personal e-mail address. We do not communicate via "sandi.net." If you know of a colleague that is not receiving the Update, or if your personal email address changes, please remember to notify AASD by e-mailing Linda Crout-Hamel at linda@unitedadmin.us.
UNION PLUS - MONEY-SAVING PROGRAMS FOR AFSA MEMBERS
AFSA membership is provided to all AASD Members in Good Standing at no additional cost. For more information regarding AFSA and Union Plus benefits, please visit their website: https://www.theschoolleader.org/

IMPORTANT: For Members in Good Standing and Affiliate Members who have added AFSA -- If you have not turned in the “Combined AFSA Benefits Information Form,” please submit the form immediately. This form must be submitted in order to be eligible for the professional liability, legal services, etc. You do not need to list your full social security number on the form; however, AFSA has requested that you provide at least the last four digits. For a copy of the form, click here

For all our Members in Good Standing, and Affiliates and Retirees who have selected to be members of AFSA, there are many money-saving programs offered to you. Click here to review your many options!